Tag Archives: suppliers

Hard work pays off: access and service delivery results under a Payment by Results programme

In 2014, the ‘new kid on the block’ for WASH sector funding was introduced through DFID’s WASH Results Programme’s Payment by Results. The fund was designed to give impetus to meet the MDG goals on WASH, found to be lagging behind in many countries. The targets were ambitious, the model risky. SNV’s Anne Mutta shares SSH4A RP’s experience in implementing PbR.

The Sustainable Sanitation and Hygiene for All Results Programme (SSH4A RP) of SNV, financed by UKAID, was among the first organisations to engage in PBR programming in 2014. By end of December 2017, our four-year experience in implementing SSH4A RP in 62 districts across nine countries in Africa and Asia successfully engaged 7 million people. Independently verified results of the programme found that at least 2.7 million people have gained access to and are using new and improved sanitation facilities. Beyond meeting our pre-defined results at household level, SNV’s payment was tied to so-called ‘Sustainability Results’, measuring progress towards sustainable service delivery systems in each district.

Stephen Covey says ‘begin with the end in mind’, under a PBR system this translates to having a definite goal to work towards (the results) and constantly reviewing what you are doing (process) to see if it is getting you where you want to go!

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SNV staff and government officials dialogue with kebele female sanitation group

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Kebele residents count days before flag turns green signifying ODF achievement

Under a PBR contract, programme targets are fixed and underachievement is ‘penalised’. Because overly-optimistic targets are considered financial risks, organisations are challenged to be more realistic at the start of programme design. Building on and ‘growing’ our years of SSH4A work (developed in 2008) had helped us offer ambitious but realistic targets that can be delivered within a given time frame. Similarly, because we’ve been physically present in our SSH4A RP countries for years (for example, we’ve been present in Kenya since 1969) our knowledge base and partnership with local government and CSOs allowed us to prepare for potential risks and unforeseen events. The number of countries and districts, helped to balance out the effect of those unforeseen events, as there are many factors beyond our control, in particular affecting sustainability indicators.

Although targets are fixed under DFID’s WASH Results Programme (WRP), there is flexibility in implementation: programme activities may be changed to respond to evolving contexts. A lot of time savings were realised because there was no need for us to engage in a protracted consultation process with UKAID when funds had to be shifted. The WRP’s PbR gave us more control on how things can be done and allowed us to swiftly respond to shifting needs or priorities. Our country teams –  who had a better handle of the contexts they were working in – were able to adjust their interventions and search for those most suitable in supporting households to gain access to sanitation facilities. Experience and engagements on the ground guided our interventions, and facilitated actual ‘learning and doing’.

PbR increased attention on the need for sound monitoring systems within project designs. A defining characteristic of the WRP is the integration of an independent third party verification process, which is conducted prior to ‘pay out’. With quality monitoring and evaluation (M&E) becoming an integral part of programme conversations, we introduced robust M&E tools, our country teams became involved in conducting household surveys, and they organised regular stakeholder review/ reflection meetings on sustainability indicators. Constantly questioning whether progress had been made, why and how things can be done better and sustainably have helped us reach optimal results. This reflection process served as the main driver behind our achievements, and the results that we all take pride in.

By embracing this new working modality, and with hard work, we managed to surpass at least 95% of our SSH4A RP pre-defined targets. Without a reflective, evidence-based process of target setting and progress monitoring, it is foolhardy to imagine that we are able to get the same desired results.

About the Author: Anne Mutta is multi-country programme manager of SNV’s largest Payment by Results (PbR) programme to date – a multi-million programme that is being implemented across eight countries in Africa and Nepal. Anne, based in Kenya, has 20 solid years of experience leading action-oriented and evidence-based WASH programmes.

Photo credit: Anjani Abella/SNV

This post was originally published on the SNV website and is one of a series leading up to World Water Week 2018.

Going to #WWWeek? Come to the WASH Results session on Sunday morning and find out more about the realities of Payment by Results.

Oxfam’s experience with the SWIFT Consortium for Sustainable WASH in Fragile Contexts

What is Payment by Results like for Suppliers? In this post (first published by SNV) the SWIFT Consortium’s Global Programme Manager reflects on Oxfam’s experience.

In 2014 Oxfam made the decision to bid for a big commercial tender. It was not just any commercial tender but one that was structured along a Payment by Results (PbR) process. This meant that all programme funding had to be pre-financed by Oxfam and its partners. Once results have been proven, Oxfam gets paid by DFID (Department for International Development). This process introduced a new way of working for a lot of teams: we had to provide concrete evidence to prove our success.

Oxfam took a lead in this PbR-funded project as member of the SWIFT Consortium for Sustainable WASH in Fragile Contexts: a consortium with partners from Kenya, DRC and Liberia. Our ambition was to reach over 1 million people across these three countries over a four-year period. Unfortunately, the Ebola crisis in Liberia halted programming there, but we continued to work in DRC and Kenya.

Between 2014 and 2016 the programme had reached over 850,000 people in DRC and Kenya, providing safe water or undertaking sanitation and hygiene promotion activities. During this period, Oxfam achieved its first set of goals. Despite the immense pressure on our teams in countries, we received 100% payment for the initial phase.

Unlike many traditional implementation programmes, DFID included a sustainability phase in its programming. During this phase – between 2016 and 2018 – teams supported local capacity for the management of systems. Through working with water utility companies, we sought to improve services and introduce an e-billing service to improve efficiency and decrease corruption. Both water utility companies that Oxfam worked with now have improved revenue collection systems; staff of one company now have their own uniforms.

In Nairobi, Oxfam partner WSUP (Water and Sanitation for the Urban Poor) worked with Nairobi Water Company to bring water to individual compounds in some of the poorest neighbourhoods of the city. Oxfam also expanded Water ATMs, which allowed for people to access water whenever it is convenient, and ensured that payments are clear and transparent.

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Arron Gesar holds token to collect water from a Water ATM in Hadado Kenya

In DRC Oxfam piloted ‘ASUREPs’, a professional water management model, which has made significant improvements to the maintenance of water systems, increased the proportion of people paying for the service and, in some places, raised money to extend the system. This model was implemented in semi-urban localities: small towns or high growth areas. It has been praised by the government, leading to an opportunity to influence WASH policies at national level.

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Ms Kahindo Byamungu, Sake ASUREP worker, opens water point at scheduled times

The benefits of this programme, beyond its achievements, have been for all of us – from head offices to country teams and partners – to really think about sustainability, about WASH, and look at how we are measuring success.

All these activities took place during a drought in Kenya, insecurity in DRC, and heightened political tensions during the election period for both countries. The teams, throughout the programmes, went above and beyond to deliver a successful programme, which has been called a ‘high performing programme’ by DFID.

Finally, this risk has been paid off with DFID extending our DRC programme for another three years.

About the Author: Joanna Trevor has over 15 years of experience working in fragile states, holding a range of advocacy and programme management roles across East and Central Africa. She is currently Global Programme Manager for the SWIFT Consortium, which aims to deliver sustainable access to safe water and sanitation, and to encourage the adoption of basic hygiene practices in the Democratic Republic of Congo (DRC) and Kenya. Having joined Oxfam in 2013, Joanna has previously worked for World Vision, Mercy Corps and as a consultant for the British Government’s Stabilisation Unit. Most recently, she was Oxfam’s Programme Director in DRC. She holds a degree in Social Policy from Swansea University.

Photo credits: Banner and 1st photo by Katie G. Nelson/Oxfam | 2nd photo by Anne Cossutta/Oxfam

This post was originally published on the SNV website and is one of a series leading up to World Water Week 2018.

Going to #WWWeek? Come to the WASH Results session on Sunday morning and find out more about the realities of Payment by Results.